Oct 25, 2016 City Council on 2016-10-25 6:00 PM

One or more members of the City Council may be unable to attend the Council Meeting in person and may participate telephonically, pursuant to A.R.S. § 38-431(4).

AMENDED VOTING MEETING AGENDA On October 24, 2016 at 11:45 a.m., the agenda summary was amended to add an Executive Session at the request of the City Attorney's Office.

AMENDED VOTING MEETING AGENDA On October 21, 2016 at 8:30 a.m., the agenda summary was amended to add Item #48 at the request of the Public Works' Department.

CALL TO ORDER

POSTING OF COLORS

PLEDGE OF ALLEGIANCE

PRAYER/INVOCATION

CITIZEN COMMENTS

APPROVAL OF THE MINUTES OF SEPTEMBER 27, 2016

1. 16-507 APPROVAL OF THE MINUTES OF SEPTEMBER 27, 2016 VOTING MEETING Staff Contact: Julie K. Bower, City Clerk

BOARDS, COMMISSIONS AND OTHER BODIES

2. 16-512 APPROVE RECOMMENDED APPOINTMENTS TO BOARDS, COMMISSIONS & OTHER BODIES Staff Contact: Brent Stoddard, Director, Public Affairs

PRESENTED BY: Councilmember Jamie Aldama

CONSENT AGENDA

3. 16-472 RECOMMEND APPROVAL OF SPECIAL EVENT LIQUOR LICENSE, GLENDALE ARTS COUNCIL Staff Contact: Vicki Rios, Director, Budget and Finance

4. 16-473 RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 5-21546, MARS SMOKE SHOP BEER AND WINE Staff Contact: Vicki Rios, Director, Budget and Finance

5. 16-474 RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 5-21537, THE STARLITE LOUNGE Staff Contact: Vicki Rios, Director, Budget and Finance

6. 16-446 AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH PROFESSIONAL SEARCH ASSOCIATES L.C., DOING BUSINESS AS CORPORATE JOB BANK, FOR TECHNICAL RECRUITING AND STAFFING SERVICES Staff Contact: Jim Brown, Director, Human Resources and Risk Management

7. 16-462 AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH THE HAYS GROUP, INC., DOING BUSINESS AS HAYS COMPANIES, FOR EMPLOYEE BENEFITS CONSULTING SERVICES Staff Contact: Jim Brown, Director, Human Resources and Risk Management

8. 16-501 AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH ABACUS SERVICE CORPORATION FOR TECHNICAL RECRUITING AND STAFFING SERVICES Staff Contact: Jim Brown, Director, Human Resources and Risk Management

9. 16-502 AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH BARA INFOWARE, INC., FOR TECHNICAL RECRUITING AND STAFFING SERVICES Staff Contact: Jim Brown, Director, Human Resources and Risk Management

10. 16-503 AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH DATAMANUSA, LLC, FOR TECHNICAL RECRUITING AND STAFFING SERVICES Staff Contact: Jim Brown, Director, Human Resources and Risk Management

11. 16-504 AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH MINDLANCE, INC., FOR TECHNICAL RECRUITING AND STAFFING SERVICES Staff Contact: Jim Brown, Director, Human Resources and Risk Management

12. 16-505 AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH CYNET SYSTEMS, INC., FOR TECHNICAL RECRUITING AND STAFFING SERVICES Staff Contact: Jim Brown, Director, Human Resources and Risk Management

13. 16-506 POSITION RECLASSIFICATIONS Staff Contact: Jim Brown, Director, Human Resources and Risk Management

14. 16-488 AUTHORIZATION TO ENTER INTO AMENDMENT NO. 2 TO THE LINKING AGREEMENT WITH TERRA VERDE, LLC, DOING BUSINESS AS TERRA VERDE SERVICES, FOR SECURITY CONSULTING SERVICES Staff Contact: Chuck Murphy, Chief Information Technology Officer, Innovation and Technology

15. 16-510 AUTHORIZATION FOR THE EXPENDITURE OF FUNDS AND TO ENTER INTO A LINKING AGREEMENT WITH CDW GOVERNMENT, LLC, FOR TECHNOLOGY HARDWARE AND SERVICES Staff Contact: Chuck Murphy, Chief Information Officer, Innovation and Technology

16. 16-469 AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH VERTECH INDUSTRIAL SYSTEMS, LLC, AND APPROVE THE EXPENDITURE OF FUNDS FOR ON-CALL INSTRUMENTATION AND CONTROL DESIGN AND PROGRAMMING SERVICES FOR THE SUPERVISORY CONTROL AND DATA ACQUISITION SYSTEM Staff Contact: Craig Johnson, P.E., Director, Water Services

17. 16-479 AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING AGREEMENT WITH SUMMIT ELECTRIC SUPPLY COMPANY, INC., AND APPROVE THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF ELECTRICAL PARTS Staff Contact: Craig Johnson, P.E., Director, Water Services

18. 16-480 AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH HENNESY MECHANICAL SALES, LLC, AND APPROVE THE EXPENDITURE OF FUNDS FOR EQUIPMENT REPAIR AND MAINTENANCE Staff Contact: Craig Johnson, P.E., Director, Water Services

19. 16-481 AUTHORIZATION TO ENTER INTO A SERVICES AGREEMENT WITH ACCESS SECURITY SERVICES INTERNATIONAL, INC., DOING BUSINESS AS ASSI SECURITY OF ARIZONA, AND APPROVE THE EXPENDITURE OF FUNDS TO PROVIDE AND INSTALL CCTV AND ELECTRONIC ACCESS CONTROLS Staff Contact: Craig Johnson, P.E., Director, Water Services

20. 16-509 AWARD OF RFP 16-54, AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH HANDYMAN MAINTENANCE, INC., AND APPROVE THE EXPENDITURE OF FUNDS FOR AQUIFER RECHARGE FACILITY LANDSCAPE SERVICES Staff Contact: Craig Johnson, P.E., Director, Water Services

21. 16-475 EXPENDITURE AUTHORIZATION FOR THE PURCHASE OF EQUIPMENT FROM COVERTTRACK GROUP, INC. FOR THE GLENDALE POLICE DEPARTMENT Staff Contact: Rick St. John, Interim Police Chief

22. 16-476 EXPENDITURE AUTHORIZATION FOR THE PURCHASE OF EQUIPMENT FROM PROFORCE MARKETING, INC. FOR THE GLENDALE POLICE DEPARTMENT Staff Contact: Rick St. John, Interim Police Chief

23. 16-498 AUTHORIZATION TO PURCHASE COMPUTERS AND THE ASSOCIATED ACCESSORIES FOR THE GLENDALE POLICE DEPARTMENT FROM PCS MOBILE, AUTHORIZED RESELLER OF PANASONIC CORPORATION OF NORTH AMERICA, UTILIZING A CITY OF TUCSON COOPERATIVE PURCHASING CONTRACT Staff Contact: Rick St. John, Interim Police Chief

24. 16-511 AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH ELITE SPORTS BUILDERS, LLC, THROUGH THE NATIONAL IPA/TCPN COOPERATIVE PURCHASING CONTRACT FOR TENNIS COURT REPAIR AND RESURFACING AT PASEO RACQUET CENTER Staff Contact: Erik Strunk, Director, Public Facilities, Recreation and Special Events

25. 16-521 AWARD OF CONTRACT RFP 17-11 FOR BROADCAST TELEVISION SERVICES FOR SPECIAL EVENT FESTIVAL ADVERTISING, SPONSORSHIP AND OTHER PROMOTIONAL SERVICES WITH KPHO BROADCASTING CORPORATION, DOING BUSINESS AS 3TV (KTVK-TV) Staff Contact: Erik Strunk, Director, Public Facilities, Recreation and Special Events

26. 16-515 AUTHORIZATION FOR THE EXPENDITURE OF FUNDS TO INFOR PUBLIC SECTOR, INC., FOR THE CITY'S ANNUAL HANSEN MAINTENANCE RENEWAL Staff Contact: Sam McAllen, Director, Development Services

27. 16-483 AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH ANDERSON LOCK & SAFE, LLC, FOR LOCKSMITH SERVICES Staff Contact: Jack Friedline, Director, Public Works

28. 16-484 AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH PRIORITY BUILDING SERVICES LLC, FOR HVAC DUCT AND ASSOCIATED EQUIPMENT CLEANING SERVICES Staff Contact: Jack Friedline, Director, Public Works

29. 16-485 AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING AGREEMENT WITH D.H. PACE COMPANY, INC., FOR REPAIR, REPLACEMENT, AND PREVENTATIVE MAINTENANCE OF DOORS AND GATES Staff Contact: Jack Friedline, Director, Public Works

30. 16-486 AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH WATER & ENERGY SYSTEMS TECHNOLOGY, INC., FOR WATER TREATMENT CHEMICALS AND SUPERVISORY SERVICES Staff Contact: Jack Friedline, Director, Public Works

31. 16-487 AUTHORIZATION TO ENTER INTO A SERVICES AGREEMENT WITH BETTS SPRING COMPANY, DOING BUSINESS AS BETTS TRUCK PARTS AND SERVICE, FOR REPAIR OF HEAVY DUTY VEHICLES Staff Contact: Jack Friedline, Director, Public Works

32. 16-490 AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH COMBS CONSTRUCTION COMPANY, INC., FOR THE NORTH APRON REHABILITATION PHASE I PROJECT Staff Contact: Jack Friedline, Director, Public Works

33. 16-491 AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH DIBBLE & ASSOCIATES CONSULTING ENGINEERS, INC., DOING BUSINESS AS DIBBLE ENGINEERING, FOR CONSTRUCTION ADMINISTRATION SERVICES FOR THE NORTH APRON REHABILITATION PHASE I PROJECT Staff Contact: Jack Friedline, Director, Public Works

34. 16-492 AWARD OF BID 16-47, AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH DUNN EDWARDS CORPORATION FOR GRAFFITI PAINT AND OTHER PAINT SUPPLIES Staff Contact: Jack Friedline, Public Works Director

35. 16-493 AWARD OF BID 16-49, AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH FORKLIFT EXCHANGE INC., TO PURCHASE INDUSTRIAL FORKLIFTS FOR THE MATERIALS RECOVERY FACILITY Staff Contact: Jack Friedline, Director, Public Works

36. 16-494 AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH DICK & FRITSCHE DESIGN GROUP, INC., TO PROVIDE CITY HALL SPACE NEEDS AND CONDITION ASSESSMENT Staff Contact: Jack Friedline, Director, Public Works

37. 16-497 AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH WESTERN STATES PETROLEUM, INC., FOR GASOLINE AND DIESEL FUEL, AND RATIFICATION OF EXPENDITURES Staff Contact: Jack Friedline, Director, Public Works

38. 16-516 AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING AGREEMENT WITH FREIGHTLINER OF ARIZONA, LLC, FOR THE PURCHASE OF ONE DUMP TRUCK AND FOR FUTURE PURCHASES OF FOUR REARLOAD TRUCKS Staff Contact: Jack Friedline, Director, Public Works

CONSENT RESOLUTIONS

39. 16-489 RESOLUTION NO. 5161 NEW SERIES A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ENTERING INTO CHANGE ORDER NO. 2 TO AN INTERGOVERNMENTAL AGREEMENT (GRANT PASS-THROUGH AGREEMENT) WITH THE CITY OF PHOENIX FOR GRANT NO. AZ-90-X124 RELATING TO TRANSIT SERVICES. Staff Contact: Jack Friedline, Director, Public Works

40. 16-477 RESOLUTION NO. 5162 NEW SERIES A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF A SAFETY ENHANCEMENT STIPEND AWARD FROM THE 100 CLUB OF ARIZONA, IN THE APPROXIMATE AMOUNT OF $8,000, ON BEHALF OF THE GLENDALE POLICE DEPARTMENT. Staff Contact: Rick St. John, Interim Police Chief

41. 16-478 RESOLUTION NO. 5163 NEW SERIES A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ACCEPTING A GRANT OFFER FROM THE STATE OF ARIZONA DEPARTMENT OF LIBRARY, ARCHIVES AND PUBLIC RECORDS IN THE AMOUNT OF $11,479. Staff Contact: Elaine Adamczyk, Interim Director, Community Services

42. 16-500 RESOLUTION NO. 5164 NEW SERIES A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND ENTERING INTO AMENDMENT NO. 1 TO THE 2016-2017 INDEPENDENT CONTRACTOR AGREEMENT WITH ARIZONA COMMUNITY ACTION ASSOCIATION. Staff Contact: Elaine Adamczyk, Interim Director, Community Services

PUBLIC HEARING - LAND DEVELOPMENT ACTIONS

43. 16-513 ORDINANCE NO. 3011 NEW SERIES AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, EXTENDING AND INCREASING THE CORPORATE LIMITS OF THE CITY OF GLENDALE, MARICOPA COUNTY, STATE OF ARIZONA, PURSUANT TO THE PROVISIONS OF TITLE 9, CHAPTER 4, ITS SECTION 9-471, ARIZONA REVISED STATUTES AND AMENDMENTS, BY ANNEXING CERTAIN TERRITORY LOCATED WITHIN AN EXISTING COUNTY ISLAND OF THE CITY OF GLENDALE CONSISTING OF APPROXIMATELY 5.75 ACRES AT 7111 NORTH 83RD AVENUE TO BE KNOWN AS ANNEXATION AREA NO. 200; AMENDING THE ZONING MAP; PROVIDING FOR AN EFFECTIVE DATE; AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE BE RECORDED. Staff Contact: Jon M. Froke, AICP, Planning Director

44. 16-514 ORDINANCE NO. 3012 NEW SERIES AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, REZONING PROPERTY LOCATED AT 8510 WEST GLENDALE AVENUE FROM R1-10 (SINGLE RESIDENCE) TO R1-7 PRD (SINGLE RESIDENCE, PLANNED RESIDENTIAL DEVELOPMENT) FOR A DEVELOPMENT PLAN ENTITLED "GARDEN GROVE," AMENDING THE ZONING MAP; PROVIDING AN EFFECTIVE DATE; AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE BE RECORDED. Staff Contact: Jon M. Froke, AICP, Planning Director

ORDINANCES

45. 16-495 ORDINANCE NO. 3013 NEW SERIES AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF A WARRANTY DEED LOCATED AT 8232 NORTH 59TH AVENUE AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Staff Contact: Jack Friedline, Director, Public Works

46. 16-496 ORDINANCE NO. 3014 NEW SERIES AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF A WATER LINE EASEMENT LOCATED AT 8232 NORTH 59TH AVENUE, AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THE CONVEYANCE OF EASEMENT AND THIS ORDINANCE. Staff Contact: Jack Friedline, Director, Public Works

47. 16-517 ORDINANCE NO. 3015 NEW SERIES AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE TRANSFER OF CASH AND APPROPRIATION AUTHORIZATION BETWEEN BUDGET ITEMS IN THE ADOPTED FISCAL YEAR 2015-2016 BUDGET. Staff Contact: Vicki Rios, Director, Budget and Finance

RESOLUTIONS

48. 16-542 RESOLUTION NO. 5165 NEW SERIES A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ENTERING INTO OF A LICENSE AGREEMENT WITH CDS PROPERTIES, LLC, FOR THE USE OF CITY-OWNED PROPERTY ADJACENT TO 5524 NORTH 51ST AVENUE IN GLENDALE, ARIZONA. Staff Contact: Jack Friedline, Director, Public Works

NEW BUSINESS

49. 16-529 AUTHORIZATION TO TERMINATE LITIGATION WITH GLENDALE AIRPORT PILOTS ASSOCIATION AND TO PAY ATTORNEYS' FEES AND COSTS Staff Contact: Michael D. Bailey, City Attorney

REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION

COUNCIL COMMENTS AND SUGGESTIONS

MOTION AND CALL TO ENTER INTO EXECUTIVE SESSION

EXECUTIVE SESSION

1. LEGAL MATTERS

A. The City Council will meet with the City Attorney for legal advice, discussion and consultation regarding the city's position in pending or contemplated litigation, including settlement discussions conducted in order to avoid or resolve litigation. (A.R.S. § 38-431.03(A)(3)(4))

B. Council will meet to discuss and consider records exempt by law from public inspection and are specifically required to be maintained as confidential by state or federal law. (A.R.S. § 38-431.03(A)(4))

ADJOURNMENT

Upon a public majority vote of a quorum of the City Council, the Council may hold an executive session, which will not be open to the public, regarding any item listed on the agenda but only for the following purposes:

(i) discussion or consideration of personnel matters (A.R.S. § 38-431.03(A)(1)); (ii) discussion or consideration of records exempt by law from public inspection (A.R.S. § 38-431.03(A)(2)); (iii) discussion or consultation for legal advice with the city's attorneys (A.R.S. § 38-431.03(A)(3)); (iv) discussion or consultation with the city's attorneys regarding the city's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation (A.R.S. § 38-431.03(A)(4)); (v) discussion or consultation with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations with employee organizations (A.R.S. § 38-431.03(A)(5)); or (vi) discussing or consulting with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property (A.R.S. § 38-431.03(A)(7)).

Oct 25, 2016 City Council on 2016-10-25 6:00 PM - Voting Meeting