City of Glendale City Council Voting Meeting Agenda AMENDED 6/9/2023* AMENDED 6/12/2023** Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner 5850 West Glendale Avenue Glendale, AZ 85301 Tuesday, June 13, 2023 5:30 PM Council Chambers Voting Meeting One or more members of the City Council may be unable to attend the Council Meeting in person and may participate telephonically, pursuant to A.R.S. § 38-431(4).
PRAYER/INVOCATION Any prayer/invocation that may be offered before the start of regular Council business shall be the voluntary offering of a private citizen, for the benefit of the Council and the citizens present. The views or beliefs expressed by the prayer/invocation speaker have not been previously reviewed or approved by the Council, and the Council does not endorse the religious beliefs or views of this, or any other speaker. A list of volunteers is maintained by the Mayor’s Office and interested persons should contact the Mayor’s Office for further information.
2. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 600000077-L12, ALTA MAR SUSHI BAR & GRILL, 5510 W CAMELBACK RD STE 9-13 Presented by: Levi D. Gibson, Director, Budget and Finance
3. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 600000026-L06, ROUND 1 BOWLING & AMUSEMENT, 7650 W ARROWHEAD TOWNE CTR SPACE ANC03 Presented by: Levi D. Gibson, Director, Budget and Finance
4. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH GREENBERG TRAURIG, LLP FOR BOND COUNSEL SERVICES Presented by: Levi D. Gibson, Director, Budget and Finance
5. AUTHORIZATION TO ENTER INTO AN AMENDMENT WITH CLIFTON LARSON ALLEN, LLP FOR EXTERNAL AUDIT SERVICES AND TO AUTHORIZE THE CITY MANAGER TO EXTEND THE AGREEMENT FOR AN ADDITIONAL ONE YEAR IN AN AMOUNT NOT TO EXCEED $654,323 FOR THE ENTIRE AGREEMENT INCLUDING ANY EXTENSIONS Presented by: Levi D. Gibson, Director, Budget and Finance
6. AUTHORIZATION TO ENTER INTO A REPRESENTATION AGREEMENT WITH BEACON SPORTS CAPITAL PARTNERS, LLC AND APPROVE THE EXPENDITURE OF FUNDS Presented by: Vicki Rios, Assistant City Manager
7. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 3 TO THE PROFESSIONAL SERVICES AGREEMENT (C21-0560) WITH SAGUARO SUMMIT, LLC FOR HOLIDAY LIGHTS DISPLAY Presented by: Jessi Pederson, Assistant Director, Economic Development
8. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH THE GREATER PHOENIX ECONOMIC COUNCIL Presented by: Jessi Pederson, Assistant Director, Economic Development
9. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH CONSOR NORTH AMERICA, INC. FOR DESIGN SERVICES FOR THE GLENDALE AVENUE SEWER RELIEF - PHASE II PROJECT Presented by: David D. Beard, P.E., City Engineer
10. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT FOR CAMELBACK RANCH WOMEN’S LOCKER ROOM ACCOMMODATIONS Presented by: Eddie Garcia, Principal Architect
11. AUTHORIZATION TO ENTER INTO A JOB ORDER MASTER CONTRACT WITH J.R. FILANC CONSTRUCTION COMPANY FOR WATER AND WASTEWATER TREATMENT FACILITIES CONTRACTING SERVICES Presented by: Don Bessler, PWLF, Engineering Director
12. AUTHORIZATION TO ENTER INTO A JOB ORDER MASTER CONTRACT WITH MGC CONTRACTORS, INC., FOR WATER AND WASTEWATER TREATMENT FACILITIES CONTRACTING SERVICES Presented by: Don Bessler, PWLF, Engineering Director
13. AUTHORIZATION TO ENTER INTO A JOB ORDER MASTER CONTRACT WITH HUNTER CONTRACTING COMPANY FOR WATER AND WASTEWATER TREATMENT FACILITIES CONTRACTING SERVICES Presented by: Don Bessler, PWLF, Engineering Director
14. AUTHORIZATION TO ENTER INTO A CONSTRUCTION MANAGER AT RISK AGREEMENT WITH RUMMEL CONSTRUCTION, INC. FOR THE DEVELOPMENT OF THE NORTH CELL PHASE 2B AT THE GLENDALE MUNICIPAL LANDFILL Presented by: Tom Kaczmarowski, PE, Principal Engineer
15. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH ARRINGTON WATKIINS ARCHITECTS, LLC FOR PLANNING, DESIGN, AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE NEW POLICE EVIDENCE STORAGE FACILITY Presented by: Eddie Garcia, AIA, Principal Architect
16. AUTHORIZATION TO ENTER INTO A JOB ORDER MASTER CONTRACT WITH FELIX CONSTRUCTION COMPANY FOR WATER AND WASTEWATER TREATMENT FACILITIES CONTRACTING SERVICES Presented by: Don Bessler, PWLF, Engineering Director
17. AUTHORIZATION TO ENTER INTO A JOB ORDER MASTER CONTRACT WITH SCHOFIELD CIVIL CONSTRUCTION, LLC FOR WATER AND WASTEWATER TREATMENT FACILITIES CONTRACTING SERVICES Presented by: Don Bessler, PWLF, Engineering Director
18. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH UNIFIRST CORPORATION, FOR THE PURCHASE OF UNIFORMS WITH RELATED PRODUCTS AND SERVICES Presented By: Michelle Woytenko, Director
19. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING AGREEMENT WITH H&E EQUIPMENT SERVICES, INC., FOR THE COOPERATIVE PURCHASE OF FIRE APPARATUS Presented By: Michelle Woytenko, Director
20. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH RUSH TRUCK CENTERS OF ARIZONA, INC., FOR THE COOPERATIVE PURCHASE OF SOLID WASTE TRUCKS Presented By: Michelle Woytenko, Director, Field Operations
21. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH SANDS MOTOR COMPANY FOR THE COOPERATIVE PURCHASE OF VEHICLES Presented By: Michelle Woytenko, Director, Field Operations
22. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 2 TO THE LINKING AGREEMENT WITH MINER OF ARIZONA, FOR ON-CALL DOOR AND GATE REPAIR AND PREVENTATIVE MAINTENANCE SERVICES Presented By: Michelle Woytenko, Director, Field Operations
23. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 2 TO LINKING AGREEMENT C21-0343 WITH GARTNER, INC. Presented by: Feroz Merchhiya, CIO, Innovation & Technology
24. APPROVAL OF RYAN WOOLF LOGISTICS FINAL PLAT (FP22-20) Presented By: Tabitha Perry, Planning Manager
25. AUTHORIZATION TO ENTER INTO A MAINTENANCE AGREEMENT AND ADDENDUM WITH PROMIUM, LLC FOR ELEMENT LIMS SOFTWARE MAINTENANCE; AND TO RATIFY EXPENDITURES Presented By: Ron Serio, P.E., Director, Water Services
26. AUTHORIZATION TO ENTER INTO A SERVICES AGREEMENT WITH BRINKMANN INSTRUMENTS, INC., DOING BUSINESS AS METROHM USA, INC. FOR WATER QUALITY EQUIPMENT MAINTENANCE Presented By: Ron Serio, P.E., Director, Water Services
27. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH ARIZONA PUMP RESOURCES, LLC FOR PUMP REPAIR SERVICE Presented By: Ron Serio, P.E., Director, Water Services
28. RESOLUTION NO. R23-38 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INFRASTRUCTURE COST SHARING AGREEMENT WITH CONTINENTAL 562 FUND LLC. Presented by: Randy Huggins, Development Services Director
29. RESOLUTION NO. R23-39 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INFRASTRUCTURE COST SHARING AGREEMENT WITH VIP INDUSTRIAL HOLDINGS, LLC. Presented by: Randy Huggins, Development Services Director
30. RESOLUTION NO. R23-40 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF A SUB-AWARD GRANT (NO. GR-ARPA-ACFAN-090122-01) FROM THE ARIZONA CHILD AND FAMILY ADVOCACY NETWORK, IN RESPONSE TO THE ARIZONA GOVERNOR’S OFFICE OF STRATEGIC PLANNING AND BUDGETING AMERICAN RESCUE PLAN ACT PROJECT, IN THE APPROXIMATE AMOUNT OF $72,151.77 ON BEHALF OF THE GLENDALE POLICE DEPARTMENT FAMILY ADVOCACY CENTER. Presented by: Chris Briggs, Police Chief
31. RESOLUTION NO. R23-41 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AMENDMENT NO. 1 TO THE INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PEORIA TO PROVIDE DETENTION AND WEEKEND COURT SERVICES FOR THE CITY OF PEORIA POLICE DEPARTMENT. Presented by: Chris Briggs, Police Chief
32. RESOLUTION NO. R23-42 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE MARICOPA ASSOCIATION OF GOVERNMENTS (AGREEMENT NO. 1137A-0E TASK ORDER 16) FOR THE 67TH AVENUE BIKE LANES PHASE II PROJECT. Presented By: Shahid Abbas, Director Transportation
33. RESOLUTION NO. R23-43 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE MARICOPA ASSOCIATION OF GOVERNMENTS (AGREEMENT NO. 1137A-0E TASK ORDER 15) FOR THE INSTALLATION OF SIDEWALKS ON 75TH AVENUE. Presented By: Shahid Abbas, Director Transportation
34. RESOLUTION NO. R23-44 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A SYSTEM CONSERVATION IMPLEMENTATION AGREEMENT (SCIA) WITH THE UNITED STATES BUREAU OF RECLAMATION AND THE CENTRAL ARIZONA WATER CONSERVATION DISTRICT (CAWCD) TO IMPLEMENT THE LOWER COLORADO CONSERVATION AND EFFICIENCY PROGRAM (LC CONSERVATION PROGRAM). Presented by: Ron Serio, P.E., Director, Water Services
35. RESOLUTION NO. R23-45 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT TO SHARE COSTS FOR THE TECHNICAL REVIEW OF THE SRP-CAP INTERCONNECTION FACILITY AMONG COST-SHARE PARTNERS AND SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT (SRP). Presented by: Ron Serio, P.E., Director, Water Services
36. RESOLUTION NO. R23-46 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN AGREEMENT FOR ACCOUNTING AND DELIVERY OF WATER MADE AVAILABLE IN THE MODIFIED ROOSEVELT DAM FLOOD CONTROL SPACE UNDER A TEMPORARY DEVIATION TO THE WATER CONTROL PLAN AMONG VARIOUS PARTICIPATING ENTITIES, SALT RIVER VALLEY WATER USERS’ ASSOCIATION, AND SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT (SRP). Presented by: Ron Serio, P.E., Director, Water Services
46. RESOLUTION NO. R23-47 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ADOPTING THE FINAL BUDGET OF THE AMOUNTS REQUIRED FOR THE PUBLIC EXPENSE FOR THE CITY OF GLENDALE FOR THE FISCAL YEAR 2023-2024, SETTING FORTH THE REVENUE AND THE AMOUNT TO BE RAISED BY DIRECT PROPERTY TAXATION AND ADOPTING THE CITY COUNCIL’S FINANCIAL POLICIES. Presented by: Levi D. Gibson, Director, Budget and Finance
ADJOURN SPECIAL BUDGET MEETING AND RECONVENE REGULAR COUNCIL MEETING
Upon a public majority vote of a quorum of the City Council, the Council may hold an executive session, which will not be open to the public, regarding any item listed on the agenda but only for the following purposes: (i) discussion or consideration of personnel matters (A.R.S. § 38-431.03(A)(1)); (ii) discussion or consideration of records exempt by law from public inspection (A.R.S. § 38-431.03(A)(2)); (iii) discussion or consultation for legal advice with the city’s attorneys (A.R.S. § 38-431.03(A)(3)); (iv) discussion or consultation with the city’s attorneys regarding the city’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation (A.R.S. § 38-431.03(A)(4)); (v) discussion or consultation with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations with employee organizations (A.R.S. § 38-431.03(A)(5)); or (vi) discussing or consulting with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property (A.R.S. § 38-431.03(A)(7)). SPECIAL ACCOMMODATIONS For special accommodations please contact the City Clerk’s Office at 623-930-2252 extension 1 at least 3 business days prior to the meeting. POSTING VERIFICATION This agenda was posted on 6/7/2023 at 3:00 p.m. by MM. This amended agenda was posted on 6/9/2023 at 3:30 p.m. by MM. This second amended agenda was posted on 6/12/2023 at 11:30 a.m. by MM.