City of Glendale Amended on 5/9/19* Voting Meeting Agenda City Council Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Lauren Tolmachoff Councilmember Ray Malnar Councilmember Ian Hugh Councilmember Bart Turner 5850 West Glendale Avenue Glendale, AZ 85301 Tuesday, May 14, 2019 5:30 PM Council Chambers Voting Meeting One or more members of the City Council may be unable to attend the Council Meeting in person and may participate telephonically, pursuant to A.R.S. § 38-431(4).
PRAYER/INVOCATION Any prayer/invocation that may be offered before the start of regular Council business shall be the voluntary offering of a private citizen, for the benefit of the Council and the citizens present. The views or beliefs expressed by the prayer/invocation speaker have not been previously reviewed or approved by the Council, and the Council does not endorse the religious beliefs or views of this, or any other speaker. A list of volunteers is maintained by the Mayor’s Office and interested persons should contact the Mayor’s Office for further information.
2. PROCLAIM MAY 19 THROUGH MAY 25, 2019, AS NATIONAL PUBLIC WORKS WEEK IN THE CITY OF GLENDALE Presented by: Office of the Mayor Staff Contact: Michelle Woytenko, Director, Field Operations Accepted by: The men and women of the Engineering, Field Operations, Transportation, and Water Services Departments
3. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 5-25197, MACAYO RESTAURANT Presented by: Vicki Rios, Director, Budget and Finance
4. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 5-25321, CARRABBA'S ITALIAN GRILL #5302 Presented by: Vicki Rios, Director, Budget and Finance
5. AUTHORIZATION TO ENTER INTO A DESIGN SERVICES CONTRACT WITH SALT RIVER PROJECT FOR THE BALL PARK BOULEVARD EXTENSION PROJECT Presented by: David D. Beard, P.E., City Engineer
6. AUTHORIZATION TO ENTER INTO CHANGE ORDER TWO WITH COMBS CONSTRUCTION COMPANY, INC. TO INCREASE COMPENSATION FOR THE 71ST AVENUE PAVING AND WATERLINE REPLACEMENT PROJECT Presented by: David D. Beard, P.E., City Engineer
7. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 3 TO THE LINKING AGREEMENT WITH SANDS CHEVROLET, LLC, FOR THE COOPERATIVE PURCHASE OF AUTOMOTIVE MAINTENANCE FOR ORIGINAL EQUIPMENT MANUFACTURER FACILITIES Presented by: Michelle Woytenko, Director
8. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH CAROLLO ENGINEERS, INC. FOR ENGINEERING SERVICES IN THE DEVELOPMENT OF THE WATER SERVICES INTEGRATED WATER MASTER PLAN Presented by: Craig Johnson, P.E., Director, Water Services
CONSENT RESOLUTIONS
9. RESOLUTION NO. R19-47 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF THE LOCAL COMMUNITY CONTRIBUTION GRANT (GRANT ID 52950615), IN THE APPROXIMATE AMOUNT OF $1,000, FROM WALMART FOR GLENDALE POLICE DEPARTMENT COMMUNITY ACTION TEAM PROGRAM EXPENSES ON BEHALF OF THE GLENDALE POLICE DEPARTMENT. Presented by: Rick St. John, Police Chief
10. RESOLUTION NO. R19-48 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF THE LOCAL COMMUNITY CONTRIBUTION GRANT (GRANT ID 52950661), IN THE APPROXIMATE AMOUNT OF $1,000, FROM WALMART FOR GLENDALE POLICE DEPARTMENT COMMUNITY ACTION TEAM PROGRAM EXPENSES ON BEHALF OF THE GLENDALE POLICE DEPARTMENT. Presented by: Rick St. John, Police Chief
11. RESOLUTION NO. R19-49 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, APPROVING THE ISSUANCE BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE CITY OF GLENDALE, ARIZONA OF ITS STUDENT LOAN PROGRAM REVENUE BONDS (MIDWESTERN UNIVERSITY FOUNDATION) IN ONE OR MORE SERIES IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $30,000,000. Presented by: Jessi Pederson, Assistant Director, Economic Development
12. RESOLUTION NO. R19-50 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF CONTRACT CHANGE ORDER NO. 3 (C-10788-3) TO AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX (AZ-90-X137) FOR GRANT PASS-THROUGH FUNDING FOR TRANSIT SECURITY IN THE CITY OF GLENDALE. Presented by: Trevor Ebersole, Director, Transportation
13. RESOLUTION NO. R19-51 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, APPROVING AND AUTHORIZING SUBMISSION OF THE ANNUAL ACTION PLAN FOR FISCAL YEAR 2019-2020 TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT AND FOR ACCEPTING AND EXPENDING: A COMMUNITY DEVELOPMENT BLOCK GRANT IN THE AMOUNT OF $2,473,509; A HOME INVESTMENT PARTNERSHIPS PROGRAM ALLOCATION IN THE AMOUNT OF $669,968.56; AND EMERGENCY SOLUTIONS GRANTS FUNDING IN THE AMOUNT OF $210,024; AND AUTHORIZING THE ALLOCATION OF THE FUNDS. Presented by: Stephanie Small, Community Services Department, Director
14. AWARD OF RFP 19-25 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH PSG CONSULTING, INC FOR PRE-EMPLOYMENT PSYCHOLOGICAL EXAM SERVICES FOR THE GLENDALE POLICE DEPARTMENT Presented by: Rick St. John, Police Chief
15. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH IDEMIA IDENTITY & SECURITY USA LLC AND EXPENDITURE AUTHORIZATION FOR A MAINTENANCE AND SUPPORT AGREEMENT FOR THE POLICE DEPARTMENT UTILIZING A STATE OF ARIZONA COOPERATIVE PURCHASING CONTRACT Presented by: Rick St. John, Police Chief
16. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH SAN DIEGO POLICE EQUIPMENT CO., INC. AND EXPENDITURE AUTHORIZATION FOR THE PURCHASE OF AMMUNITION FOR THE POLICE DEPARTMENT UTILIZING A STATE OF ARIZONA COOPERATIVE PURCHASING CONTRACT Presented by: Rick St. John, Police Chief
17. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH ALBERT HOLLER & ASSOCIATES FOR CONTRACT TRANSACTION PRIVILEGE (SALES) AND USE TAX AUDITING SERVICES Presented by: Vicki Rios, Director, Budget and Finance
18. AWARD OF IFB19-40 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT FOR ENGINEERED WOOD FIBER WITH TURBOSCAPE BLOWER SERVICES, LLC, FOR THE PURCHASE AND PLACEMENT OF ENGINEERED WOOD FIBER AT MULTIPLE PARK PLAYGROUNDS Presented by: Jim Burke, Director, Public Facilities, Recreation and Special Events
19. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH WEST COAST ARBORIST, INC. FOR PALM TREE TRIMMING SERVICES Presented by: Trevor Ebersole, Director, Transportation
23. *ORDINANCE NO. O19-44 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING GLENDALE CITY CODE, CHAPTER 2, ARTICLE III BY AMENDING DIVISION 3 RELATING TO THE MEET AND CONFER PROCESS. Presented by: Jim Brown, Director, Human Resources and Risk Management
Upon a public majority vote of a quorum of the City Council, the Council may hold an executive session, which will not be open to the public, regarding any item listed on the agenda but only for the following purposes: (i) discussion or consideration of personnel matters (A.R.S. § 38-431.03(A)(1)); (ii) discussion or consideration of records exempt by law from public inspection (A.R.S. § 38-431.03(A)(2)); (iii) discussion or consultation for legal advice with the city’s attorneys (A.R.S. § 38-431.03(A)(3)); (iv) discussion or consultation with the city’s attorneys regarding the city’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation (A.R.S. § 38-431.03(A)(4)); (v) discussion or consultation with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations with employee organizations (A.R.S. § 38-431.03(A)(5)); or (vi) discussing or consulting with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property (A.R.S. § 38-431.03(A)(7)). SPECIAL ACCOMMODATIONS For special accommodations please contact the City Clerk’s Office at 623-930-2252 extension 1 at least 3 business days prior to the meeting. POSTING VERIFICATION This agenda was posted on 5/8/19 at 11:00 a.m. by CV. *This amended agenda was posted on 5/9/19 at 9:30 a.m. by CV.