City of Glendale Amended on 6/7/19* Voting Meeting Agenda City Council Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Lauren Tolmachoff Councilmember Ray Malnar Councilmember Ian Hugh Councilmember Bart Turner 5850 West Glendale Avenue Glendale, AZ 85301 Tuesday, June 11, 2019 5:30 PM Council Chambers Voting Meeting One or more members of the City Council may be unable to attend the Council Meeting in person and may participate telephonically, pursuant to A.R.S. § 38-431(4).
PRAYER/INVOCATION Any prayer/invocation that may be offered before the start of regular Council business shall be the voluntary offering of a private citizen, for the benefit of the Council and the citizens present. The views or beliefs expressed by the prayer/invocation speaker have not been previously reviewed or approved by the Council, and the Council does not endorse the religious beliefs or views of this, or any other speaker. A list of volunteers is maintained by the Mayor’s Office and interested persons should contact the Mayor’s Office for further information.
2. PROCLAIM AUGUST 2019 AS DROWNING IMPACT AWARENESS MONTH Presented by: Terry Garrison, Fire Chief Accepted by: Kyle White, City of Glendale Parks and Recreation Aquatics Recreation Coordinator
3. AUTHORIZATION TO APPROVE EXPENDITURE OF FUNDS FOR ORGANIZATIONAL MEMBERSHIP IN THE ARIZONA MUNICIPAL WATER USERS ASSOCIATION Presented by: Craig Johnson, P.E., Director, Water Services
4. AUTHORIZATION TO APPROVE EXPENDITURE OF FUNDS FOR THE PURCHASE OF RAW WATER FROM CENTRAL ARIZONA PROJECT Presented by: Craig Johnson, P.E., Director, Water Services
5. AUTHORIZATION TO APPROVE EXPENDITURE OF FUNDS FOR THE COSTS ASSOCIATED WITH PARTIAL OWNERSHIP OF NEW RIVER-AGUA FRIA UNDERGROUND STORAGE PROJECT Presented by: Craig Johnson, P.E., Director, Water Services
6. AUTHORIZATION TO APPROVE EXPENDITURE OF FUNDS FOR THE COSTS ASSOCIATED WITH PARTIAL OWNERSHIP IN THE SUB-REGIONAL OPERATING GROUP Presented by: Craig Johnson, P.E., Director, Water Services
7. AUTHORIZATION TO APPROVE EXPENDITURE OF FUNDS FOR THE PURCHASE OF RAW WATER FROM SALT RIVER VALLEY WATER USERS’ ASSOCIATION Presented by: Craig Johnson, P.E., Director, Water Services
8. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH MOUNTAIN STATES PIPE AND SUPPLY FOR PURCHASE OF ITRON COMPONENTS Presented by: Craig Johnson, P.E., Director, Water Services
9. AUTHORIZATION TO SUPPORT AND SIGN THE NON-INDIAN AGRICULTURE MITIGATION AGREEMENT Presented by: Craig Johnson, P.E., Director, Water Services
10. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 3 TO THE PROFESSIONAL SERVICES AGREEMENT WITH HDR ENGINEERING, INC. FOR PHASE IV CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES FOR THE BOOSTER PUMP STATIONS AND ADMINISTRATION BUILDING IMPROVEMENTS AT THE CHOLLA WATER TREATMENT PLANT Presented by: Craig Johnson, P.E., Director, Water Services
11. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH MAP STRATEGIES GROUP, LLC FOR BUSINESS ATTRACTION STRATEGY Presented by: Brian Friedman, Director, Economic Development
12. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH MAP STRATEGIES GROUP, LLC FOR CLASS A OFFICE ATTRACTION STRATEGY Presented by: Brian Friedman, Director, Economic Development
13. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE AGREEMENT WITH SOMERSET LANDSCAPE, LLC (CONTRACT C18-0445) Presented by: Jim Burke, Director, Public Facilities, Recreation and Special Events
14. AUTHORIZATION TO ENTER INTO AMENDMENT NO.1 TO AGREEMENT C19-0122 WITH GOLF MAINTENANCE SOLUTIONS 5W, LLC FOR GENERAL LANDSCAPE MAINTENANCE SERVICES AT GLEN LAKES GOLF COURSE Presented by: Jim Burke, Director, Public Facilities, Recreation and Special Events
15. *AUTHORIZATION TO APPROVE SCOPE CHANGES FOR A SERVICE AGREEMENT CONTRACT C18-0363 WITH AMERICAN RAMP COMPANY TO CONSTRUCT AN URBAN BIKE PARK AT FOOTHILLS PARK Presented by: Jim Burke, Director, Public Facilities, Recreation and Special Events
16. AUTHORIZATION TO RENEW FISCAL YEAR 2019-2020 (FY2019-20) PROPERTY, LIABILITY AND WORKERS' COMPENSATION INSURANCE/EXCESS INSURANCE PROGRAMS Presented by: Jim Brown, Human Resources & Risk Management Director
17. POSITION RECLASSIFICATIONS Presented by: Jim Brown, Human Resources & Risk Management Director
18. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT AND APPROVE EXPENDITURE OF FUNDS TO PURCHASE HOSES, NOZZLES, ASSOCIATED APPLIANCES AND HARDWARE FROM L.N. CURTIS AND SONS, INC. Presented by: Terry Garrison, Fire Chief
19. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH MAKPRO SERVICES, LLC FOR THE STREETLIGHT POLE REHABILITATION AND REPLACEMENT PROGRAM Presented by: David D. Beard, P.E., City Engineer
CONSENT RESOLUTIONS
20. RESOLUTION NO. R19-62 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX FOR OPERATION OF FIXED ROUTE TRANSIT SERVICES IN THE CITY OF GLENDALE. Presented by: Trevor Ebersole, Director, Transportation
21. RESOLUTION NO. R19-63 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX (GRANT NO. AZ-2019-003-00 AND AZ-2019-014) FOR ACCEPTANCE AND EXPENDITURE OF PASS-THROUGH GRANT FUNDING FOR TRANSIT SERVICES. Presented by: Trevor Ebersole, Director, Transportation
22. RESOLUTION NO. R19-64 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT FOR LANDFILL DISPOSAL SERVICES WITH THE CITY OF PEORIA. Presented by: Michelle Woytenko, Director, Field Operations
23. RESOLUTION NO. R19-65 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, SUPPORTING PAYMENT TO THE ARIZONA SUPER BOWL HOST COMMITTEE FOR TOURISM AND MARKETING EFFORTS IN SUPPORT OF SUPER BOWL LVII. Presented by: Jim Burke, Director, Public Facilities, Recreation and Special Events
24. RESOLUTION NO. R19-66 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF REVENUE REGARDING THE ADMINISTRATION, COLLECTION, AUDIT AND/OR LICENSING OF TRANSACTION PRIVILEGE TAX, USE TAX, SEVERANCE TAX, JET FUEL EXCISE AND USE TAXES AND RENTAL OCCUPANCY TAXES IMPOSED BY THE STATE, CITIES, OR TOWNS. Presented by: Lisette Camacho, Interim Director, Budget and Finance
25. AWARD OF RFP 19-18 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH SOUTHWEST POLYGRAPH SERVICES, INC. FOR PRE-EMPLOYMENT POLYGRAPH EXAM SERVICES FOR THE GLENDALE POLICE DEPARTMENT Presented by: Rick St. John, Police Chief
26. AWARD OF RFP 19-39 AND AUTHORIZATION TO ENTER INTO A SERVICE AGREEMENT WITH SOMERSET LANDSCAPE, LLC FOR LANDSCAPE MAINTENANCE Presented by: Jim Burke, Director, Public Facilities, Recreation and Special Events
27. AWARD OF RFP 19-24 AND AUTHORIZATION FOR THE CITY MANAGER TO ENTER INTO A MEETING MINUTES RECORDER AGREEMENT WITH ACCURACY SOLUTIONS, LLC Presented by: Lisette Camacho, Interim Director, Budget and Finance
28. AWARD OF RFP 19-42, CITY ZONING CODE REWRITE SERVICES AND AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH MICHAEL BAKER INTERNATIONAL, INC. FOR PROFESSIONAL PLANNING SERVICES TO UPDATE AND REWRITE THE GLENDALE ZONING ORDINANCE Presented by: David A. Williams, AICP, Planning Administrator
29. AWARD OF RFP 19-46 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH FLOURESCO SERVICES, LLC FOR THE STREETLIGHT POLE REHABILITATION AND REPLACEMENT PROJECT Presented by: David D. Beard, P.E., City Engineer
Upon a public majority vote of a quorum of the City Council, the Council may hold an executive session, which will not be open to the public, regarding any item listed on the agenda but only for the following purposes: (i) discussion or consideration of personnel matters (A.R.S. § 38-431.03(A)(1)); (ii) discussion or consideration of records exempt by law from public inspection (A.R.S. § 38-431.03(A)(2)); (iii) discussion or consultation for legal advice with the city’s attorneys (A.R.S. § 38-431.03(A)(3)); (iv) discussion or consultation with the city’s attorneys regarding the city’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation (A.R.S. § 38-431.03(A)(4)); (v) discussion or consultation with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations with employee organizations (A.R.S. § 38-431.03(A)(5)); or (vi) discussing or consulting with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property (A.R.S. § 38-431.03(A)(7)). SPECIAL ACCOMMODATIONS For special accommodations please contact the City Clerk’s Office at 623-930-2252 extension 1 at least 3 business days prior to the meeting. POSTING VERIFICATION This agenda was posted on 6/5/19 at 3:00 p.m. by CV. *This amended agenda was posted on 6/7/19 at 9:45 a.m. by CV.