City of Glendale Amended on 6/21/19* Voting Meeting Agenda City Council Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Lauren Tolmachoff Councilmember Ray Malnar Councilmember Ian Hugh Councilmember Bart Turner 5850 West Glendale Avenue Glendale, AZ 85301 Tuesday, June 25, 2019 5:30 PM Council Chambers Voting Meeting One or more members of the City Council may be unable to attend the Council Meeting in person and may participate telephonically, pursuant to A.R.S. § 38-431(4).
PRAYER/INVOCATION Any prayer/invocation that may be offered before the start of regular Council business shall be the voluntary offering of a private citizen, for the benefit of the Council and the citizens present. The views or beliefs expressed by the prayer/invocation speaker have not been previously reviewed or approved by the Council, and the Council does not endorse the religious beliefs or views of this, or any other speaker. A list of volunteers is maintained by the Mayor’s Office and interested persons should contact the Mayor’s Office for further information.
10. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 5-19863, SALT TACOS Y TEQUILA Presented by: Lisette Camacho, Acting Director, Budget and Finance
11. AUTHORIZATION TO APPROVE THE SOLE SOURCE PURCHASE OF ANNUAL MAINTENANCE SUPPORT FROM TATA CONSULTANCY SERVICES LIMITED (TCS) FOR THE TAX MANTRA SYSTEM Presented by: Lisette Camacho, Interim Director, Budget and Finance
12. APPROVAL OF THE FISCAL YEAR 2019-20 GILA RIVER ARENA CAPITAL REPAIRS/REPLACEMENT PROGRAM, AND AUTHORIZATION FOR THE CITY MANAGER TO RELEASE FUNDS TO AEG MANAGEMENT GLENDALE, LLC. Presented by: Lisette Camacho, Interim Director, Budget and Finance
13. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH PANASONIC SYSTEM SOLUTIONS COMPANY OF NORTH AMERICA AND EXPENDITURE AUTHORIZATION FOR A TABLET REPLACEMENT PURCHASE FOR THE POLICE DEPARTMENT, FROM AUTHORIZED RESELLER MOBILE CONCEPTS TECHNOLOGY, UTILIZING A STATE OF ARIZONA COOPERATIVE PURCHASING CONTRACT Presented by: Rick St. John, Police Chief
14. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH CAPITAL PUMP AND EQUIPMENT FOR CHEMICAL AND WATER PUMPS SERVICES AND PARTS Presented by: Craig Johnson, P.E., Director, Water Services
15. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH CINTAS CORPORATION NO. 2 FOR UNIFORMS AND LINEN RENTAL SERVICES AND TO RATIFY EXPENSES Presented by: Craig Johnson, P.E., Director, Water Services
16. AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH ACHEN-GARDNER CONSTRUCTION, LLC FOR CONSTRUCTION SERVICES FOR WATER LINE REPLACEMENT ON OCOTILLO ROAD AND GRAND AVENUE Presented by: Craig Johnson, P.E., Director, Water Services
17. AUTHORIZATION TO AMEND THE PROFESSIONAL SERVICES AGREEMENT WITH BLACK & VEATCH CORPORATION FOR CONSTRUCTION ADMINISTRATION SERVICES FOR PROCESS IMPROVEMENTS (GMP 1B) AND EXPANSION (GMP2) PROJECTS AT THE PYRAMID PEAK WATER TREATMENT PLANT Presented by: Craig Johnson, P.E., Director, Water Services
18. AUTHORIZATION TO ENTER INTO A CONSTRUCTION MANAGER AT RISK AGREEMENT WITH MCCARTHY BUILDING COMPANIES, INC. FOR CONSTRUCTION SERVICES FOR THE PROCESS IMPROVEMENTS (GMP 1B) PROJECT AT THE PYRAMID PEAK WATER TREATMENT PLANT Presented by: Craig Johnson, P.E., Director, Water Services
19. AUTHORIZATION TO ENTER INTO A CONSTRUCTION MANAGER AT RISK AGREEMENT WITH MCCARTHY BUILDING COMPANIES, INC. FOR CONSTRUCTION SERVICES FOR PLANT EXPANSION (GMP 2) PROJECT AT THE PYRAMID PEAK WATER TREATMENT PLANT Presented by: Craig Johnson, P.E., Director, Water Services
20. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH STANTEC CONSULTING FOR PRELIMINARY ENGINEERING DESIGN SERVICES FOR CONNECTING LUKE AIR FORCE BASE TO THE CITY OF GLENDALE WASTEWATER SYSTEM FOR WASTEWATER TREATMENT AND DISPOSAL Presented by: Craig Johnson, P.E., Director, Water Services
21. AUTHORIZATION TO AMEND THE AGREEMENT FOR IFB 16-01 WITH BRENNTAG PACIFIC, INC. FOR CHEMICALS FOR WATER AND WASTEWATER TREATMENT AND RATIFICATION OF EXPENDITURES Presented by: Craig Johnson, P.E., Director, Water Services
22. AUTHORIZATION TO AMEND THE AGREEMENT C-10326 FOR IFB 16-01 WITH RELIANT GASES, LTD. FOR CHEMICALS FOR WATER/WASTEWATER TREATMENT AND RATIFICATION OF EXPENDITURES Presented by: Craig Johnson, P.E., Director, Water Services
23. AUTHORIZATION TO AMEND THE PROFESSIONAL SERVICES AGREEMENT WITH GHD, INC. FOR DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES FOR ARROWHEAD RANCH WATER RECLAMATION FACILITY WASTE ACTIVATED SLUDGE PIPELINE REHABILITATION AND EMERGENCY BY-PASS Presented by: Craig Johnson, P.E., Director, Water Services
24. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH STRAND ASSOCIATES, INC. FOR CONSTRUCTION CONTRACT ADMINISTRATION SERVICES FOR WATER LINE REPLACEMENT Presented by: Craig Johnson, P.E., Director, Water Services
25. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH ARIZONA FUEL MANAGEMENT SPECIALIST, LLC, FOR THE COOPERATIVE PURCHASE OF FLEET MANAGEMENT AND RELATED TECHNOLOGY SOLUTIONS Presented by: Michelle Woytenko, Director, Field Operations
26. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 4 TO THE LINKING AGREEMENT WITH SUN MECHANICAL CONTRACTING FOR HVAC SERVICE AND REPAIRS Presented by: Michelle Woytenko, Director, Field Operations
27. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE SERVICE AGREEMENT WITH ZONAR SYSTEMS INC. FOR ELECTRONIC VEHICLE INSPECTION REPORT SYSTEMS Presented by: Michelle Woytenko, Director, Field Operations
28. APPROVAL OF THE FISCAL YEAR 2019-20 CAMELBACK RANCH – GLENDALE CAPITAL REPAIRS/REPLACEMENT PROGRAM; AUTHORIZATION FOR THE CITY MANAGER TO EXPEND FUNDS TO REIMBURSE CAMELBACK SPRING TRAINING, LLC FOR CAPITAL REPAIRS MADE AT CAMELBACK RANCH - GLENDALE IN FISCAL YEAR 2019-20 Presented by: Michelle Woytenko, Director, Field Operations
29. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE AGREEMENT FOR AFTER-SCHOOL RECREATION AND STEM PROGRAMS AT ROSE LANE RECREATION CENTER WITH FRIENDLY HOUSE, INC. (C18-0603) Presented by: Jim Burke, Director, Public Facilities, Recreation and Special Events
30. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE AGREEMENT FOR PARTNERSHIP FOR AFTER-SCHOOL AND SUMMER YOUTH PROGRAMS (C18-0371) WITH ROOTS RECREATIONAL AND LEARNING CENTER, INC. Presented by: Jim Burke, Director, Public Facilities, Recreation and Special Events
31. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 2 TO THE AGREEMENT (C-10666) FOR GLENDALE HEROES REGIONAL PARK – AFTER-SCHOOL, SUMMER RECREATION, CULTURAL AND STEM PROGRAMS WITH WHEELS IN MOTION FOUNDATION Presented by: Jim Burke, Director, Public Facilities, Recreation and Special Events
32. AUTHORIZATION TO AWARD THE BID FOR THE RECONSTRUCTION OF BARNYARD BUILDINGS AT THE SAHUARO RANCH HISTORIC AREA TO AUGUST BUILDING COMPANY, LLC Presented by: Jim Burke, Director, Public Facilities, Recreation and Special Events
33. AUTHORIZATION TO RATIFY EXPENDITURES FOR REPAIR SERVICES AT 5800 WEST GLENN DRIVE WITH MODE REAL ESTATE MANAGEMENT SERVICES, LLC Presented by: David D. Beard, P.E., City Engineer
34. AUTHORIZATION TO ENTER INTO AN EXCLUSIVE LISTING AGREEMENT WITH CBRE, INC. FOR FOR 5800 WEST GLENN DRIVE Presented by: David D. Beard, P.E., City Engineer
35. AUTHORIZATION TO ENTER INTO AN EXCLUSIVE LISTING AGREEMENT WITH NATHAN & ASSOCIATES, INC. FOR 5450 WEST NORTHERN AVENUE (Council Report and attachment updated 6/20/2019) Presented by: David D. Beard, P.E., City Engineer
36. AUTHORIZATION TO ENTER INTO A CONSTRUCTION MANAGER AT RISK AGREEMENT WITH HAYDON BUILDING CORP. FOR THE CONSTRUCTION OF BALL PARK BOULEVARD Presented by: David D. Beard, P.E., City Engineer
37. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH STANLEY CONSULTANTS, INC. FOR THE BALL PARK BOULEVARD EXTENSION PROJECT Presented by: David D. Beard, P.E., City Engineer
38. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH INTERIM PUBLIC MANAGEMENT, LLC Presented by: Jim Brown, Director, Human Resources and Risk Management
39. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 5 WITH CORVEL ENTERPRISE COMP, INC (CONTRACT # C-8818) FOR WORKERS' COMPENSATION CLAIMS THIRD PARTY ADMINISTRATOR (TPA), AND TO RATIFY EXPENSES PAID TOTALING $666.67 Presented by: Jim Brown, Director, Human Resources and Risk Management
40. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH FIVE G, INC. FOR GUARDRAIL AND ATTENUATOR REPAIR SERVICES Presented by: Trevor Ebersole, Director, Transportation
41. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH THE GREATER PHOENIX ECONOMIC COUNCIL Presented by: Brian Friedman, Director, Economic Development
CONSENT RESOLUTIONS
42. RESOLUTION NO. R19-68 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH TOLLESON UNION HIGH SCHOOL DISTRICT NO. 214 FOR A SCHOOL RESOURCE OFFICER AT COPPER CANYON HIGH SCHOOL DURING THE 2019-20 SCHOOL YEAR. Presented by: Rick St. John, Police Chief
43. RESOLUTION NO. R19-69 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PEORIA TO PROVIDE DETENTION AND WEEKEND COURT SERVICES FOR THE CITY OF PEORIA POLICE DEPARTMENT. Presented by: Rick St. John, Police Chief
44. RESOLUTION NO. R19-70 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ESTABLISHING THE PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM PENSION FUNDING POLICY. Presented by: Lisette Camacho, Interim Director, Budget and Finance
45. RESOLUTION NO. R19-71 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ELECTING TO REQUEST THE PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM BOARD OF TRUSTEES USE AN EXTENDED AMORTIZATION PERIOD. Presented by: Lisette Camacho, Interim Director, Budget and Finance
46. RESOLUTION NO. R19-72 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT FOR TRANSIT SERVICES WITH THE REGIONAL PUBLIC TRANSPORTATION AUTHORITY (RPTA) FOR THE PROVISION OF PUBLIC TRANSPORTATION SERVICES IN THE CITY OF GLENDALE. Presented by: Trevor Ebersole, Director, Transportation
47. RESOLUTION NO. R19-73 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, REDUCING THE FEE STRUCTURE AND THE AMOUNTS OF THE MEMBERSHIP FEES FOR THE GLENDALE CONVENTION & VISITORS BUREAU; ALLOWING ANNUAL MEMBERSHIP FEE ADJUSTMENTS; AND ESTABLISHING AN EFFECTIVE DATE. Presented by: Jim Burke, Director, Public Facilities, Recreation and Special Events
48. RESOLUTION NO. R19-74 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A LICENSE AND USE AGREEMENT WITH “HEART FOR THE CITY” FOR USE OF CITY REAL PROPERTY LOCATED AT APPROXIMATELY 6850 WEST BETHANY HOME ROAD FOR THE PURPOSE OF A COMMUNITY GARDEN IN GLENDALE, ARIZONA. Presented by: Michelle Woytenko, Director, Field Operations
49. RESOLUTION NO. R19-75 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AMENDMENT NO. 13 TO THE INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF ECONOMIC SECURITY FOR COMMUNITY ACTION PROGRAM FUNDING. Presented by: Stephanie Small, Community Services Director
50. RESOLUTION NO. R19-76 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ACCEPTANCE OF THE LIBRARY SERVICES AND TECHNOLOGY ACT (LSTA) (STATE PROJECT NO. 2019-0170-2) GRANT FROM THE ARIZONA STATE LIBRARY, ARCHIVES AND PUBLIC RECORDS AGENCY FOR THE “LEVEL-UP” TEEN SERVICES, SPACES AND PROGRAMS PROJECT IN THE APPROXIMATE AMOUNT OF $24,700 ON BEHALF OF THE GLENDALE PUBLIC LIBRARY. Presented by: Stephanie Small, Director, Community Services
51. AUTHORIZATION TO ENTER INTO A MASTER SERVICES AND PURCHASING AGREEMENT WITH AXON ENTERPRISE, INC. AND EXPENDITURE AUTHORIZATION FOR THE IMPLEMENTATION AND ONGOING EXPENSES OF AN UPDATED OFFICER SAFETY PLAN FOR THE GLENDALE POLICE DEPARTMENT Presented by: Rick St. John, Police Chief
52. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH CORPORATE INTERIOR SYSTEMS, INC., FOR FURNITURE PRODUCTS AND SERVICES Presented by: Michelle Woytenko, Director, Field Operations
53. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH PROGRESSIVE SERVICES INC., DOING BUSINESS AS PROGRESSIVE ROOFING, FOR ROOF AND ROOFING SYSTEMS – INSTALLATION, PRODUCTS, AND SERVICES Presented by: Michelle Woytenko, Director, Field Operations
54. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH BRIDGESTONE AMERICAS TIRE OPERATIONS LLC, FOR TIRES, TUBES AND SERVICES Presented by: Michelle Woytenko, Director, Field Operations
55. AWARD OF RFP 19-20 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH CUMMINS INC., FOR GENERATOR MAINTENANCE Presented by: Michelle Woytenko, Director, Field Operations
56. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH CONSTRUCTION PRODUCT MARKETING TO PROVIDE AIR RELEASE VALVE ASSESSMENTS, REPAIR, REPLACEMENT, AND REPORTING Presented by: Craig Johnson, P.E., Director, Water Services
57. AWARD OF RFP 19-48, RECREATION CENTERS FITNESS EQUIPMENT MAINTENANCE, AND AUTHORIZATION TO ENTER INTO A CONTRACT WITH AMERICAN FITNESS SERVICES, LLC. FOR FITNESS EQUIPMENT SERVICES Presented by: Jim Burke, Director, Public Facilities, Recreation and Special Events
58. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH QCM TECHNOLOGIES, INC. Presented by: Arlene Chemello, Deputy Chief Information Officer, Innovation and Technology
59. AWARD OF RFP 19-44 OCCUPATIONAL HEALTH SERVICES AND AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH BANNER OCCUPATIONAL HEALTH-ARIZONA, LLC DBA BANNER OCCUPATIONAL HEALTH CLINICS Presented by: Jim Brown, Director, Human Resources and Risk Management
Upon a public majority vote of a quorum of the City Council, the Council may hold an executive session, which will not be open to the public, regarding any item listed on the agenda but only for the following purposes: (i) discussion or consideration of personnel matters (A.R.S. § 38-431.03(A)(1)); (ii) discussion or consideration of records exempt by law from public inspection (A.R.S. § 38-431.03(A)(2)); (iii) discussion or consultation for legal advice with the city’s attorneys (A.R.S. § 38-431.03(A)(3)); (iv) discussion or consultation with the city’s attorneys regarding the city’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation (A.R.S. § 38-431.03(A)(4)); (v) discussion or consultation with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations with employee organizations (A.R.S. § 38-431.03(A)(5)); or (vi) discussing or consulting with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property (A.R.S. § 38-431.03(A)(7)). SPECIAL ACCOMMODATIONS For special accommodations please contact the City Clerk’s Office at 623-930-2252 extension 1 at least 3 business days prior to the meeting. POSTING VERIFICATION This agenda was posted on 6/19/19 at 2:00 p.m. by CV. *This amended agenda was posted on 6/21/19 at 9:00 a.m. by MM.