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City of Glendale

Voting Meeting Agenda

City Council

Mayor Jerry Weiers
Vice Mayor Joyce Clark
Councilmember Jamie Aldama
Councilmember Lauren Tolmachoff

Councilmember Ray Malnar
Councilmember Ian Hugh
Councilmember Bart Turner


Location Changed to
Glendale Civic Center
5850 West Glendale Avenue
Glendale, AZ 85301

5750 W Glenn Dr.
Glendale, AZ 85301

Tuesday, November 26, 2019
5:30 PM
Council Chambers
Garnet & Emerald Rooms

 
Voting Meeting

One or more members of the City Council may be unable to attend the Council Meeting in person and may participate telephonically, pursuant to A.R.S. § 38-431(4).
 
             
CALL TO ORDER
 
ROLL CALL
 
PRAYER/INVOCATION

Any prayer/invocation that may be offered before the start of regular Council business shall be the voluntary offering of a private citizen, for the benefit of the Council and the citizens present. The views or beliefs expressed by the prayer/invocation speaker have not been previously reviewed or approved by the Council, and the Council does not endorse the religious beliefs or views of this, or any other speaker. A list of volunteers is maintained by the Mayor’s Office and interested persons should contact the Mayor’s Office for further information.
 
POSTING OF COLORS
 
PLEDGE OF ALLEGIANCE
 
APPROVAL OF THE MINUTES
 
1.   APPROVAL OF THE MINUTES OF THE NOVEMBER 12, 2019 VOTING MEETING Click to View
 
Attachments
Draft 11 12 19 Minutes
 
2.   APPROVAL OF THE MINUTES OF THE NOVEMBER 15, 2019 SPECIAL COUNCIL MEETING Click to View
 
Attachments
Draft 11 15 19 Special Meeting Minutes
 
CONSENT AGENDA

Items on the consent agenda are of a routine nature or have been previously studied by the City Council. Items on the consent agenda are intended to be acted upon in one motion unless the Council wishes to hear any of the items separately.
 
3.   AUTHORIZATION TO RATIFY AND EXTEND THE AGREEMENT FOR ONE YEAR WITH SUN LIFE ASSURANCE COMPANY OF CANADA FOR SELF-FUNDED SHORT TERM DISABILITY AND PUBLIC SAFETY LONG TERM DISABILITY
Presented by: Jim Brown, Director, Human Resources and Risk Management
Click to View
 
Attachments
C-10026-4 SUN LIFE ASSURANCE COMPANY OF CANADA
 
4.   INDEPENDENT INTERNAL AUDIT PROGRAM ANNUAL AUDIT PLANS FY2019-20 AND FY2020-21
Presented by: Emmanuel Ogutu, Internal Audit Program Manager
Click to View
 
Attachments
18-Month Audit Plan Memo
 
5.   ORANGEWOOD TERRACE SUBDIVISION FINAL PLAT FP19-02
Presented by:  Lisa Collins, Planning Administrator
Click to View
 
Attachments
Map
Aerial Photograph
 
6.   AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH MYTHICS, INC FOR MAINTENANCE AND SUPPORT OF THE CITY'S ORACLE DATABASE SOFTWARE
Presented by: Arlene Chemello, Deputy Chief Information Officer
Click to View
 
Attachments
Mythics Contract
Mythics Contract - Award
Mythics Linking Agreement
 
7.   AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH W.W. GRAINGER, INC. FOR MAINTENANCE, REPAIR AND OPERATIONS (MRO) SUPPLIES, PARTS, EQUIPMENT, MATERIALS AND RELATED SERVICES 
Presented by: Lisette Camacho, Interim Director, Budget and Finance
Click to View
 
Attachments
Grainger Linking Agreement
 
8.   AUTHORIZATION TO ENTER INTO AMENDMENT NO. 5 TO IFB 14-36 AGREEMENT WITH BADGER METER, INC. DBA NATIONAL METER AND AUTOMATION FOR RESIDENTIAL WATER METERS
Presented by:  Craig Johnson, P.E., Director, Water Services
Click to View
 
Attachments
IFB 14-36 Amendment No. 5 Agreement
 
9.   AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH BLACK & VEATCH CORPORATION FOR THE DEVELOPMENT OF DETAILED STANDARD OPERATING PROCEDURES FOR TESTING AND OPERATING THE HILLCREST RANCH BOOSTER STATION
Presented by:  Craig Johnson, P.E., Director, Water Services
Click to View
 
Attachments
Agreement - PSA with Black & Veatch
 
10.  
AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH RWC INTERNATIONAL, LTD, FOR THE COOPERATIVE PURCHASE OF A FUEL TRUCK
Presented by: Michelle Woytenko, Director, Field Operations
Click to View
 
Attachments
Linking Agreement
 
11.   AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH EDUCATIONAL FURNISHINGS OF ARIZONA DOING BUSINESS AS ARIZONA FURNISHINGS, FOR FURNITURE PRODUCTS AND SERVICES
Presented by: Michelle Woytenko, Director, Field Operations
Click to View
 
Attachments
Linking Agreement
 
CONSENT RESOLUTIONS
 
12.   RESOLUTION NO. R19-141
 
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO AN INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY, THE CITIES OF AVONDALE, CHANDLER, PEORIA, SCOTTSDALE, SURPRISE, TEMPE, AND THE TOWN OF GILBERT TO PARTICIPATE IN A CONSORTIUM FOR THREE YEARS TO RECEIVE FEDERAL FUNDING UNDER THE HOME INVESTMENT PARTNERSHIP PROGRAM.
Presented by:  Stephanie Small, Director, Community Services
       Matthew Hess, Community Revitalization Administrator
Click to View
 
Attachments
R19-141
IGA Maricopa Co for HOME Funds
 
13.   RESOLUTION NO. R19-142
 
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE AND ACCEPT A PROPERTY USE LICENSE FROM SALT RIVER PROJECT FOR A WATERLINE REPLACEMENT BETWEEN 51ST THROUGH 54TH AVENUES ALONG MARYLAND AVENUE.
Presented by: David D. Beard, P.E., City Engineer
Click to View
 
Attachments
R19-142
SRP License
 
14.   RESOLUTION NO. R19-143
 
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A DEVELOPMENT AGREEMENT WITH CD JOY 1, LLC (“CARDON”) CONCERNING TRANSPORTATION IMPROVEMENTS GENERALLY LOCATED NEAR THE ASPERA BOULEVARD DEVELOPMENT; AND DIRECTING THAT THE DEVELOPMENT BE RECORDED.
Presented by: Trevor Ebersole, Director, Transportation
Click to View
 
Attachments
R19-143
Agreement
Temp Construction Easement
 
15.   RESOLUTION NO. R19-144
 
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE AND ACCEPT A PROPERTY USE LICENSE FROM SALT RIVER PROJECT FOR A WATERLINE REPLACEMENT BETWEEN 43RD THROUGH 51ST AVENUES ALONG CAMELBACK ROAD.
Presented by: David D. Beard, P.E., City Engineer
Click to View
 
Attachments
R19-144
SRP License
 
BIDS AND CONTRACTS
 
16.  
AWARD OF RFP 20-11 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH GORDONGRAPHICS, INC. FOR PRINTING SERVICES
Presented by: Michele Woytenko, Director, Field Operations
Click to View
 
Attachments
Agreement
 
17.  
AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH COCHISE SERVICES, LLC, FOR MAINTENANCE, REPAIR, INSTALLATION AND TESTING SERVICES OF THE CITY’S BULK FUEL AND LUBRICATION SYSTEMS
Presented by: Michelle Woytenko, Director, Field Operations
Click to View
 
Attachments
Linking Agreement
 
18.   AWARD OF RFP 19-56 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH NV5, INC. FOR WET WEATHER MONITORING AND STORM WATER SAMPLING
Presented by:  Craig Johnson, P.E., Director, Water Services
Click to View
 
Attachments
RFP 19-56 Agreement - NV5
 
19.   AWARD RFP 20-12 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH SUNLINE CONTRACTING, LLC. FOR CONSTRUCTION AND INSTALLATION OF REGULATORY AND WARNING SIGNS
Presented by: Trevor Ebersole, Director, Transportation
Click to View
 
Attachments
Agreement
 
REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION
 
COUNCIL COMMENTS AND SUGGESTIONS
 
CITIZEN COMMENTS

If you wish to speak on a matter concerning Glendale city government that is not on the printed agenda, please fill out a Citizen Comments Card located in the back of the Council Chambers and give it to the City Clerk before the meeting starts. The City Council can only act on matters that are on the printed agenda, but may refer the matter to the City Manager for follow up. When your name is called by the Mayor, please proceed to the podium. State your name and the city in which you reside for the record. If you reside in the City of Glendale, please state the Council District you live in (if known) and begin speaking. Please limit your comments to a period of three minutes or less.
 
ADJOURNMENT
 
 
Upon a public majority vote of a quorum of the City Council, the Council may hold an executive session, which will not be open to the public, regarding any item listed on the agenda but only for the following purposes:
 
(i) discussion or consideration of personnel matters (A.R.S. § 38-431.03(A)(1));
(ii) discussion or consideration of records exempt by law from public inspection (A.R.S. § 38-431.03(A)(2));
(iii) discussion or consultation for legal advice with the city’s attorneys (A.R.S. § 38-431.03(A)(3));
(iv) discussion or consultation with the city’s attorneys regarding the city’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation (A.R.S. § 38-431.03(A)(4));
(v) discussion or consultation with designated representatives of the city in order to consider its position and
instruct its representatives regarding negotiations with employee organizations (A.R.S. § 38-431.03(A)(5)); or
(vi) discussing or consulting with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property (A.R.S. § 38-431.03(A)(7)).

SPECIAL ACCOMMODATIONS

For special accommodations please contact the City Clerk’s Office at 623-930-2252 extension 1 at least 3 business days prior to the meeting.

POSTING VERIFICATION
This agenda was posted on 11/20/19 at 9:00  a.m. by CV.

    

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