City of Glendale Amended on 2/21/20* City Council Voting Meeting Agenda Mayor Jerry Weiers Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner 5850 West Glendale Avenue Glendale, AZ 85301 Tuesday, February 25, 2020 5:30 PM Council Chambers Voting Meeting One or more members of the City Council may be unable to attend the Council Meeting in person and may participate telephonically, pursuant to A.R.S. § 38-431(4).
PRAYER/INVOCATION Any prayer/invocation that may be offered before the start of regular Council business shall be the voluntary offering of a private citizen, for the benefit of the Council and the citizens present. The views or beliefs expressed by the prayer/invocation speaker have not been previously reviewed or approved by the Council, and the Council does not endorse the religious beliefs or views of this, or any other speaker. A list of volunteers is maintained by the Mayor’s Office and interested persons should contact the Mayor’s Office for further information.
2. PROCLAIM MARCH 2020 AS CENTENNIAL WOMEN’S SUFFRAGE MONTH Presented by: City of Glendale’s Employee Inclusion Network Accepted by: Glendale Women’s Club
4. POSITION RECLASSIFICATIONS Presented by: Jim Brown, Director, Human Resources & Risk Management
5. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING AGREEMENT WITH COMPSYCH FOR THE EMPLOYEE ASSISTANCE PROGRAM AND TRAUMATIC EVENT COUNSELING SERVICES FOR PUBLIC SAFETY PERSONNEL Presented by: Jim Brown, Director of Human Resources and Risk Management
6. AUTHORIZATION TO ENTER INTO A NEW LAW ENFORCEMENT AGREEMENT WITH LEXISNEXIS CLAIMS SOLUTIONS INC. FOR THE CONTINUED USE OF THE DESK OFFICER ONLINE REPORTING SYSTEM AND ECOMMERCE SERVICES Presented by: Chris Briggs, Police Chief
7. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH FCI CONSTRUCTORS, INC. FOR JOB ORDER CONTRACTING – EMERGENCY RESPONSE AND TENANT IMPROVEMENTS Presented by: Michelle Woytenko, Director, Field Operations
8. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING AGREEMENT WITH EATON SALES & SERVICE, LLC FOR INSTALLATION, REPAIR & MAINTENANCE OF PETROLEUM STORAGE TANK SYSTEMS Presented by: Michelle Woytenko, Director, Field Operations
9. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH D.L. SALES CORP FOR FILTER REPLACEMENT AND MAINTENANCE OF AIR HANDLING UNITS Presented by: Michelle Woytenko, Director, Field Operations
10. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 2 TO IFB 18-31 AGREEMENT WITH DANA KEPNER COMPANY, INC. FOR WATER METER VALVE BOXES, FRAMES AND LIDS Presented by: Craig Johnson, P.E., Director, Water Services
11. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH THE NATURE CONSERVANCY TO PROTECT RIVER FLOWS AND WATER QUALITY IN THE SALT AND VERDE RIVERS Presented by: Craig Johnson, P.E., Director, Water Services
12. RESOLUTION NO. R20-18 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE TOHONO O’ODHAM NATION FOR GLENDALE POLICE DEPARTMENT DETENTION SERVICES. Presented by: Chris Briggs, Police Chief
13. RESOLUTION NO. R20-19 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A MUTUAL PROTECTION AND LAW ENFORCEMENT AGREEMENT BETWEEN THE TOHONO O’ODHAM NATION AND THE CITY OF GLENDALE. Presented by: Chris Briggs, Police Chief
14. RESOLUTION NO. R20-20 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AMENDMENT NO. 1 (C-5042-1) TO AN INTERGOVERNMENTAL AGREEMENT WITH PENDERGAST ELEMENTARY SCHOOL DISTRICT NO. 92 FOR PURCHASE OF LAND AND DEVELOPMENT AND USE OF JOINT PARK SITE. Presented by: Jim Burke, Director, Parks And Recreation
15. RESOLUTION NO. R20-21 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AMENDMENT NO. 1 TO THE FUNDING AGREEMENT (CONTRACT NO. 522-19) WITH THE ARIZONA DEPARTMENT OF HOUSING FOR THE HOUSING TRUST FUND EVICTION-PREVENTION PROGRAM Presented by: Stephanie Small, Director, Community Services
16. RESOLUTION NO. R20-22 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ESTABLISHING A QUALIFIED VENDORS LIST FOR THE EXECUTION OF WORK ASSOCIATED WITH THE CITY’S APPROVED ANNUAL AUDIT PLAN AND AUTHORIZING THE CITY MANAGER TO EXECUTE ANY NUMBER OF PROFESSIONAL SERVICES FORM AGREEMENTS FOR INTERNAL AUDIT SERVICES WITH QUALIFIED FIRMS NOT TO EXCEED THE CITY COUNCIL’S ANNUAL BUDGET ALLOCATION FOR INDEPENDENT INTERNAL AUDIT PROGRAM PROFESSIONAL AND CONTRACTUAL SERVICES. Presented by: Jean Moreno, Director of Organizational Performance
17. AWARD OF IFB 20-31, AUTHORIZATION TO ENTER INTO AN AGREEMENT AND APPROVE EXPENDITURE OF FUNDS FOR LEGAL ADVERTISING WITH TIMES MEDIA GROUP Presented by: Julie K. Bower, City Clerk
18. AWARD OF RFP 20-26 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH PET AND ANIMAL LOVERS SERVICE, INC. DBA PALS, INC FOR DEAD ANIMAL COLLECTION AND DISPOSAL SERVICES FOR THE CITY OF GLENDALE Presented by: Chris Briggs, Police Chief
19. AWARD OF RFP 20-14 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH FLEETWASH, INC. FOR ONSITE VEHICLE AND EQUIPMENT WASHING SERVICES Presented by: Michelle Woytenko, Director, Field Operations
20. AWARD OF RFP 20-14 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH AMERICA RECYCLEAN, LLC FOR ONSITE VEHICLE AND EQUIPMENT WASHING SERVICES Presented by: Michelle Woytenko, Director, Field Operations
21. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH PAYMENTUS CORPORATION FOR ELECTRONIC PAYMENT SERVICES Presented by: Lisette Camacho, Director, Budget and Finance
Upon a public majority vote of a quorum of the City Council, the Council may hold an executive session, which will not be open to the public, regarding any item listed on the agenda but only for the following purposes: (i) discussion or consideration of personnel matters (A.R.S. § 38-431.03(A)(1)); (ii) discussion or consideration of records exempt by law from public inspection (A.R.S. § 38-431.03(A)(2)); (iii) discussion or consultation for legal advice with the city’s attorneys (A.R.S. § 38-431.03(A)(3)); (iv) discussion or consultation with the city’s attorneys regarding the city’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation (A.R.S. § 38-431.03(A)(4)); (v) discussion or consultation with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations with employee organizations (A.R.S. § 38-431.03(A)(5)); or (vi) discussing or consulting with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property (A.R.S. § 38-431.03(A)(7)). SPECIAL ACCOMMODATIONS For special accommodations please contact the City Clerk’s Office at 623-930-2252 extension 1 at least 3 business days prior to the meeting. POSTING VERIFICATION This agenda was posted on 2/19/20 at 4:15 p.m. by CV. *This amended agenda was posted on 2/21/20 at 9:30 a.m. by CV.