City of Glendale AMENDED ON 4/27/20** AMENDED ON 4/24/20* City Council Voting Meeting Agenda Mayor Jerry Weiers Vice Mayor Ray Malnar Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Lauren Tolmachoff Councilmember Bart Turner 5850 West Glendale Avenue Glendale, AZ 85301 Tuesday, April 28, 2020 5:30 PM Council Chambers Voting Meeting One or more members of the City Council may be unable to attend the Council Meeting in person and may participate telephonically, pursuant to A.R.S. § 38-431(4).
Changes for City of Glendale April 28th City Council Meetings The Glendale City Council meetings will be closed to the public during City Council Workshops and City Council Voting meetings until further notice. This action follows guidelines from the federal government stating that no more than 10 people should be gathered in a room at the same time. New procedure for public participation: Email Comments: To submit comments on a voting meeting agenda item, or to comment in the Call to the Public for non-agenda items, please email councilmeeting@glendaleaz.com. The deadline for submitting comments is Tuesday, April 28, 2020 at 4:00 p.m. Please note, that only emails received by that time will be considered and included in the record. The Clerk will read the first five minutes of your written comments for agenda items, and the first three minutes of your written comments for Call to the Public, non-agenda items. Your entire email will be included into the record. Recorded Comments: Resident can submit recorded comments on a voting meeting agenda item, or to comment in the Call to the Public for non-agenda items, by calling 623-930-4530 and leaving a voicemail recording of your comments. The deadline for submitting comments is Tuesday, April 28, 2020 at 4:00 p.m. Please note, that only voicemails received by that time will be considered and included in the record. The Clerk will play the first five minutes of your comments for agenda items, and the first three minutes of your comments for Call to the Public, non-agenda items. To Watch or Listen Live: Facebook Live on Glendale’s Facebook page: www.facebook.com/GlendaleAZ Residents can call and listen to the meeting by following these steps: Dial 602-666-0783 Enter the Meeting ID 626560611 Attendee ID: Just push # (pound)
PRAYER/INVOCATION Any prayer/invocation that may be offered before the start of regular Council business shall be the voluntary offering of a private citizen, for the benefit of the Council and the citizens present. The views or beliefs expressed by the prayer/invocation speaker have not been previously reviewed or approved by the Council, and the Council does not endorse the religious beliefs or views of this, or any other speaker. A list of volunteers is maintained by the Mayor’s Office and interested persons should contact the Mayor’s Office for further information.
2. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 6-1, RAFFAELES PIZZA #2, 5800 W Peoria Ave 108 Presented by: Lisette Camacho, Director, Budget and Finance
3. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH FASTENAL COMPANY FOR MAINTENANCE, REPAIR AND OPERATIONS (MRO) SUPPLIES, PARTS, EQUIPMENT, MATERIALS AND RELATED SERVICES Presented by: Lisette Camacho, Director, Budget and Finance
4. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH LARRY MILLER BELL ROAD, L.P. DBA LARRY H. MILLER TOYOTA PEORIA AND EXPENDITURE AUTHORIZATION FOR THE PURCHASE OF THREE VEHICLES FOR THE GLENDALE POLICE DEPARTMENT SPECIAL INVESTIGATIONS UNIT UTILIZING A STATE OF ARIZONA COOPERATIVE PURCHASING CONTRACT Presented by: Chris Briggs, Police Chief
5. APPROVAL OF EN FUEGO AT WESTGATE FINAL PLAT APPLICATION FP20-01 Presented by: Tabitha Perry, Special Projects Executive Officer
6. APPROVAL OF BUNGALOWS AT WESTGATE FINAL PLAT APPLICATION FP20-02 Presented by: Tabitha Perry, Special Projects Executive Officer
7. APPROVAL OF MAB FINAL PLAT APPLICATION FP20-03 Presented by: Tabitha Perry, Special Projects Executive Officer
9. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH REHRIG PACIFIC COMPANY FOR SOLID WASTE CONTAINERS Presented by: Michelle Woytenko, Director, Field Operations
11. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH ACHEN-GARDNER CONSTRUCTION, LLC, UTILIZING CITY OF PEORIA JOB ORDER CONTRACT FOR WET UTILITY PIPELINE PROJECTS Presented by: James Milanese, Administrator, Engineering
12. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH B&F CONTRACTING, INC., UTILIZING CITY OF PEORIA JOB ORDER CONTRACT FOR WET UTILITY PIPELINE PROJECTS Presented by: James Milanese, Administrator, Engineering
13. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH HUNTER CONTRACTING CO., UTILIZING CITY OF PEORIA JOB ORDER CONTRACT FOR WET UTILITY PIPELINE PROJECTS Presented by: James Milanese, Administrator, Engineering
14. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH J.R. FILANC CONSTRUCTION COMPANY, INC., UTILIZING CITY OF PEORIA JOB ORDER CONTRACT FOR WATER & WASTEWATER TREATMENT & REMOTE FACILITIES PROJECTS Presented by: James Milanese, Administrator, Engineering
15. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH SCHOFIELD CIVIL CONSTRUCTION, LLC, UTILIZING CITY OF PEORIA JOB ORDER CONTRACT FOR WATER & WASTEWATER TREATMENT & REMOTE FACILITIES PROJECTS Presented by: James Milanese, Administrator, Engineering
16. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH MGC CONTRACTORS, INC., UTILIZING CITY OF PEORIA JOB ORDER CONTRACT FOR WATER & WASTEWATER TREATMENT & REMOTE FACILITIES PROJECTS Presented by: James Milanese, Administrator, Engineering
17. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH FELIX CONSTRUCTION COMPANY, UTILIZING CITY OF PEORIA JOB ORDER CONTRACT FOR WATER & WASTEWATER TREATMENT & REMOTE FACILITIES PROJECTS Presented by: James Milanese, Administrator, Engineering
19. AUTHORIZATION TO AMEND THE PROFESSIONAL SERVICES AGREEMENT WITH N. HARRIS COMPUTER CORPORATION, DBA NORTHSTAR UTILITIES SOLUTIONS FOR SOFTWARE INTEGRATION SERVICES; AND APPROVE EXPENDITURE OF FUNDS FOR SOFTWARE LICENSING AND MAINTENANCE Presented by: Craig Johnson, P.E., Director, Water Services
20. AUTHORIZATION TO AMENDMENT AGREEMENT WITH TRITECH SOFTWARE SYSTEMS, FORMERLY LUCITY INC., FOR SOFTWARE INTEGRATION SERVICES; AND APPROVE EXPENDITURE OF FUNDS FOR SOFTWARE LICENSING AND MAINTENANCE Presented by: Craig Johnson, P.E., Director, Water Services
21. AWARD OF RFP 20-29 AND AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH AGILENT TECHNOLOGIES INC., FOR THE PURCHASE OF AN ION CHROMATOGRAPHY SYSTEM WITH EXTENDED WARRANTY PLAN Presented by: Craig Johnson, P.E., Director, Water Services
22. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH CAROLLO ENGINEERS, INC., FOR CITY-WIDE METER VAULT IMPROVEMENTS Presented by: Craig Johnson, P.E., Director, Water Services
CONSENT RESOLUTIONS
23. RESOLUTION NO. R20-42 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF CONTRACT CHANGE ORDER NO. 1 TO AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX (C18-0452) FOR GRANT PASS-THROUGH FUNDING FOR TRANSIT SERVICES IN THE CITY OF GLENDALE. Presented by: Trevor Ebersole, Director, Transportation
24. RESOLUTION NO. R20-43 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A JOINT AGENCY AGREEMENT WITH THE MARICOPA ASSOCIATION OF GOVERNMENTS FOR THE ROADWAY SAFETY PROGRAM CABLE MEDIAN BARRIER PROJECT IN THE CITY OF GLENDALE. Presented by: Trevor Ebersole, Director, Transportation
25. RESOLUTION NO. R20-44 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A JOINT AGENCY AGREEMENT WITH THE MARICOPA ASSOCIATION OF GOVERNMENTS FOR THE ROADWAY SAFETY PROGRAM 63RD AVENUE AT NORTHERN AVENUE INTERSECTION PROJECT IN THE CITY OF GLENDALE. Presented by: Trevor Ebersole, Director, Transportation
27. RESOLUTION NO. R20-46 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE MARICOPA COUNTY FLOOD DISTRICT FOR THE ROYAL SHADOWS DRAINAGE IMPROVEMENT PROJECT. Presented by: Jayme Chapin, P.E., Principal Engineer
A. The City Council will meet with the City Attorney for legal advice, discussion and consultation regarding the City’s position in pending or contemplated litigation, including settlement discussions conducted in order to avoid or resolve litigation (A.R.S. § 38-431.03(A)(3)(4))
B. Council will meet to discuss and consider records exempt by law from public inspection and are specifically required to be maintained as confidential by state or federal law (A.R.S. § 38-431.03(A)(4))
38. LITIGATION
A. Discussion/consultation with the City Manager and City Attorney to receive an update, to consider its position, and to provide instruction/direction to the City Manager and City Attorney regarding Glendale's position in connection with the Arizona Public Safety Personnel Retirement System. (A.R.S. §§ 38-431.03 (A)(3)(4))
ADJOURNMENT
Upon a public majority vote of a quorum of the City Council, the Council may hold an executive session, which will not be open to the public, regarding any item listed on the agenda but only for the following purposes: (i) discussion or consideration of personnel matters (A.R.S. § 38-431.03(A)(1)); (ii) discussion or consideration of records exempt by law from public inspection (A.R.S. § 38-431.03(A)(2)); (iii) discussion or consultation for legal advice with the city’s attorneys (A.R.S. § 38-431.03(A)(3)); (iv) discussion or consultation with the city’s attorneys regarding the city’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation (A.R.S. § 38-431.03(A)(4)); (v) discussion or consultation with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations with employee organizations (A.R.S. § 38-431.03(A)(5)); or (vi) discussing or consulting with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property (A.R.S. § 38-431.03(A)(7)). SPECIAL ACCOMMODATIONS For special accommodations please contact the City Clerk’s Office at 623-930-2252 extension 1 at least 3 business days prior to the meeting. POSTING VERIFICATION This agenda was posted on 4/22/20 at 11:30 a.m. by CV. *This amended agenda was posted on 4/24/20 at 10:15 a.m. by CV. **This amended agenda was posted on 4/27/20 at 9:45 a.m. by CV.